Built for service businesses

Your order book.
From quote to delivery.

Stop running your business from memory and Excel. See every project, every stage, every euro — on one screen.

Try demo free → See it in action
Quote
→
Order
→
Production
→
Delivery
→
Done
📋 Pipeline view — drag & drop between stages 📅 Timeline view — plan capacity across months ⚠ Follow-up alerts — never lose a quote again ✦ AI analysis — action recommendations per project 📱 PWA — works on any device, installable 🇪🇺 EU data — hosted in Helsinki, GDPR compliant 🔒 Secure — bcrypt, JWT, rate limiting, HTTPS 👥 Multi-user — whole team, one flat price 📋 Pipeline view — drag & drop between stages 📅 Timeline view — plan capacity across months ⚠ Follow-up alerts — never lose a quote again ✦ AI analysis — action recommendations per project 📱 PWA — works on any device, installable 🇪🇺 EU data — hosted in Helsinki, GDPR compliant 🔒 Secure — bcrypt, JWT, rate limiting, HTTPS 👥 Multi-user — whole team, one flat price
The problem

The order book lives
in the manager's head

Most small service companies run their pipeline from memory and email. It works — until it doesn't. And when it breaks, it's expensive.

🧠
Knowledge in one person's head
The owner knows what's going on — but no one else does. When they're unavailable, the whole operation slows down.
💸
One forgotten quote = months of profit gone
A quote sent two weeks ago gets forgotten. No follow-up. The client calls a competitor. One lost deal covers years of software costs.
🔀
No handover when someone leaves
Materials ordered by email, subcontractor agreed verbally, delivery in a text message. When that person leaves, it all goes with them.
🐢
Late invoicing kills cash flow
Without a clear "done" signal, invoices go out late — sometimes weeks late. Every day of delay is money you've earned but don't have.
Without OrderFlow
✕Quote sent by email — tracked in memory
✕Follow-up forgotten — client goes elsewhere
✕Order details scattered across email and phone
✕No one knows project status without asking
✕Invoice sent late — cash flow suffers
✕Key person leaves — all knowledge gone
With OrderFlow
✓Quote logged immediately — visible to whole team
✓Alert after 10 days — no deal slips through
✓All details, materials and contacts in one card
✓Live pipeline — anyone sees project status instantly
✓"Done" stage triggers invoice — cash comes faster
✓Full history in the system — forever
1 saved quote
At €29/month, OrderFlow costs €348/year. A single mid-size project that would have slipped through typically covers that 10–100× over. The math is simple.
The product

See your entire pipeline
at a glance

Switch between Kanban and Timeline. Both views, one screen — everything you need to run a service business.

orderflow.diwave.fi/app — Pipeline view
OrderFlow pipeline — five stage kanban board
Five stages · Live metrics · Drag & drop · Follow-up alerts
orderflow.diwave.fi/app — Timeline view
OrderFlow timeline — resource planning across months
Monthly capacity view · Spot overload before it happens · Essential for production planning
Kanban view
Drag cards between stages. See the value in each stage at a glance.
Timeline view
See all active projects across July–September. Plan capacity and avoid overload.
Live metrics
Total order book, active work and open quotes — updated in real time.
Any device
Installs as a PWA on your phone. Check the pipeline from the job site.
How it works

Five stages.
Every project. Always clear.

Each stage has exactly the right fields for that moment in the process.

1
Quote sent
Log the quote with value, client and deadline. OrderFlow alerts you if it hasn't been answered in 10 days — so you never forget to follow up.
2
Order confirmed
Client said yes. Add order number, contract notes, materials and subcontractor. Everything in one place — accessible to the whole team.
3
In production
Work has started. Check off milestones as they complete. The progress bar shows instantly how far along the project is. Use the timeline to plan capacity.
4
Out for delivery
Shipment is on its way. Confirm the recipient, prepare handover documents, send the invoice — while it's still fresh and the project is top of mind.
5
Done
Project complete. History saved forever. Collect feedback, look for the next opportunity. The whole lifecycle is documented and searchable.
Features

Everything you need.
Nothing you don't.

Built for 2–20 person service companies. Ready in an hour, not a month.

⚠
Follow-up alerts
Quotes older than 10 days trigger a visible warning in the dashboard. Never lose a deal because you forgot to follow up.
☑️
Milestone tracking
Add checkpoints to any project. Check them off as you go. The progress bar on every card shows completion instantly.
📅
Capacity planning
The timeline view shows all active projects across months. See immediately when you're overloaded — before it becomes a problem.
🏢
Client register
Keep a clean record of all clients with contact details. Link projects to clients and build a full history over time.
📊
Live metrics
Total order book value, active projects and open quotes — updated in real time. Always know your financial position.
📱
Mobile & PWA
Installs on your phone like a native app. Check the pipeline and update project status from the job site.
Security

Your data is safe.
We take that seriously.

Built with security-first principles. Your business data stays yours.

🔒
HTTPS everywhere
All traffic encrypted with TLS 1.2/1.3. HSTS enforced.
🔑
Passwords hashed
bcrypt hashing — no one can see your password, not even us.
🛡
JWT authentication
Secure tokens, auto-expiry, no persistent sensitive cookies.
🏠
Tenant isolation
Your data is completely isolated — you only ever see your own.
⚡
Rate limiting
Brute force protection on login. API throttled per IP.
🇪🇺
EU data residency
All data in Helsinki, Finland. GDPR compliant.
🚫
Security headers
CSP, X-Frame-Options, HSTS — enforced at server level.
📋
Audit trail
Every stage change logged with timestamp. Full project history.
Comparison

The right tool
for the job.

CRM starts at the lead. ERP costs a fortune. Excel doesn't scale. OrderFlow is built for what happens after the sale.

OrderFlow Excel CRM (Pipedrive) ERP (SAP)
Quote → Delivery tracking✓ Built for thisManualStops at deal✓
Timeline / capacity view✓ YesNoNo✓
Ready in one hour✓ Yes✓ YesDaysMonths
Milestone tracking✓ YesManualNo✓
Follow-up alerts✓ YesNo✓✓
Monthly cost (whole team)€29Free€14–99/user€500–2000+
Data stays in EU✓ HelsinkiDependsUS serversDepends
Pricing

Simple, flat pricing.
No per-seat surprises.

One price for your whole team. No setup fee. No long-term contract.

Full access — whole team
€29/mo
Your entire company. Unlimited projects.
✓
Unlimited orders and projects
✓
Unlimited team members
✓
Full milestone tracking
✓
Timeline & capacity planning
✓
Follow-up alerts
✓
Client register
✓
EU data storage (Helsinki)
✓
PWA — works on any device
Get started today →

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Ready to get started?

Your whole order book.
One clear view.

Join the service companies that track every project from quote to delivery — without the chaos.

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