Built for service businesses

Your order book.
From quote to delivery.

Stop running your business from Excel and memory. OrderFlow gives you a clear view of every project — what's coming in, what's in progress, what's done.

Start for free → See how it works
Quote
→
Order
→
Production
→
Delivery
→
Done
The product

See your entire pipeline
at a glance

Five stages, live metrics, drag-and-drop. Everything you need to know about your order book — on one screen.

orderflow.diwave.fi/app
OrderFlow pipeline view — five columns: Quote, Order, Production, Delivery, Done
Pipeline view
Drag cards between columns as projects progress. Total value per stage always visible.
Live metrics
Total order book, active work and open quotes — updated in real time at the top.
Light & dark mode
Works in both themes. Use what suits your workspace and time of day.
Any device
Installs as a PWA on your phone. Check the pipeline from the job site.
The problem

Your order pipeline
deserves better than Excel

Most small service companies manage their project pipeline from memory, spreadsheets, or email threads. This works — until it doesn't.

📋
No overview
You can't see at a glance how much work is coming in, what's in production, and what's ready to invoice.
💸
Lost quotes
A quote sent two weeks ago gets forgotten. No follow-up. The client goes to a competitor. That's revenue walking out the door.
🔀
Knowledge leaves with people
When a key person is on holiday or leaves, all project information goes with them. Nothing is written down in one place.
⏱
Time wasted on status updates
Every Monday morning is spent figuring out where each project stands. That time should be spent on billable work.
How it works

Five stages.
Every project. Always clear.

OrderFlow tracks every project through five stages. Each stage has the right data fields for that moment in the process.

1
Quote sent
Log the quote with value, deadline and contact. OrderFlow alerts you if it hasn't been answered in 10 days — so you remember to follow up.
2
Order confirmed
Client said yes. Add the order number, contract notes, materials and subcontractor. Everything in one place.
3
In production
Work has started. Check off milestones as they're completed. The progress bar shows instantly how far along the project is.
4
Out for delivery
Shipment is on its way. Confirm the recipient, prepare handover documents, send the invoice — while it's still fresh.
5
Done
Project complete. History is saved forever. Collect feedback. Look for the next opportunity with the same client.
Features

Everything you need.
Nothing you don't.

Built for 2–20 person service companies. Ready in an hour, not a month.

📊
Live metrics dashboard
See your total order book value, active projects, open quotes and delivered work — updated in real time at the top of every page.
☑️
Milestone tracking
Add checkpoints to any project — "Materials ordered", "Installation complete", "Client sign-off". Check them off as you go. Progress bar visible on every card.
🏢
Client register
Keep a clean record of all your clients with contact details. Link projects to clients and build a full history over time.
📱
Works on any device
Browser-based and installable as a PWA on your phone. Check your order book from the job site, the office, or the road.
⏰
Follow-up alerts
Quotes older than 10 days trigger a visible warning. Never lose a deal because you forgot to follow up.
Security

Your data is safe.
We take that seriously.

OrderFlow is built with security-first principles. Your business data stays yours.

🔒
HTTPS everywhere
All traffic encrypted with TLS 1.2/1.3. HSTS enforced — no plain HTTP connections allowed.
🔑
Passwords hashed
All passwords stored as bcrypt hashes. No one — not even us — can see your password.
🛡
JWT authentication
Secure token-based authentication. Sessions expire automatically. No persistent cookies with sensitive data.
🏠
Multi-tenant isolation
Every company's data is completely isolated. You can only ever see your own projects, clients and orders.
⚡
Rate limiting
Login attempts are rate-limited to prevent brute force attacks. API requests are throttled per IP.
🇪🇺
EU data residency
All data stored in Helsinki, Finland. GDPR compliant. Your data never leaves the European Union.
🚫
Security headers
X-Frame-Options, Content-Security-Policy, X-Content-Type-Options and more — all enforced at server level.
📋
Audit trail
Every stage change is logged with timestamp and user. Full project history is always available.
Comparison

The right tool
for the job.

CRM starts at the lead. ERP costs a fortune. Excel doesn't scale. OrderFlow is built for what happens after the sale.

OrderFlow Excel / Notes CRM (Pipedrive) ERP (SAP)
Quote → Delivery tracking✓ Built for thisManualStops at deal✓
Ready in one hour✓ Yes✓ YesDaysMonths
Milestone tracking✓ YesManualNo✓
Multi-user access✓ YesRisky✓✓
Monthly cost (whole team)€29Free€14–99/user€500–2000+
Data stays in EU✓ HelsinkiDependsUS serversDepends
Pricing

Simple, flat pricing.
No per-seat surprises.

One price for your whole team. No setup fee. No long-term contract.

Full access
€29/mo
Your entire company. Unlimited projects.
✓
Unlimited orders and projects
✓
Unlimited team members
✓
Full milestone tracking
✓
Client register
✓
EU data storage (Helsinki)
✓
PWA — works on any device
Get started today →
Ready to get started?

Your whole order book.
One clear view.

Join the service companies that track every project from quote to delivery — without the chaos.

Start free today →

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